VIRGINIA

Virginia Cardinal Care Program

UnitedHealthcare Community Plan

PROGRAMS FOR

Aging (Adult)

Physical Disability (Adult)

Physical Disability (18 and under)

IMPORTANT PROGRAM NOTICES

PPL will be mailing W-2s to the address we have on file as of December 27, 2024. Please update your mailing address with us if you have moved. To update your address, please login to MyAccount and update your address in the ‘My Details’ tile.

W-2s will also be available in MyAccount by 01/31/2025.

Attendants who are exempt from federal and state income taxes only, must update their VA-4 and W4 forms each year. Please submit your new forms to PPL by 2/15/25.

As an attendant in the Consumer-Directed Services Program, unemployment taxes are paid by your fiscal employer agent (F/EA) on behalf of your Consumer-Directed Employer to the Virginia Employment Commission (VEC). Should an attendant meet the rules set by the VEC, you may be eligible to apply for unemployment.

Questions? Feel free to visit the VEC website for more information at https://www.vec.virginia.gov/unemployed. They can also be reached at 866-832-2363; 8:00am to 5:00pm, Monday – Friday. As a gentle reminder, Public Partnerships, LLC (PPL) is your F/EA; your employer is the Employer of Record (EOR) for whom you work.

All timesheets must be submitted and approved within 30 days of dates of service. If shifts are not submitted within 30 calendar days, the shifts may be denied unless the shifts meet one of the following exceptions:

Background Check Delay
Eligibility Delay
Enrollment Delay
Service Authorization Delay

Beginning on January 1, 2025, every attendant will be required to document activities completed during each shift that are based on the member’s plan of care. You will be able to document activities completed during each shift in the Time4Care app, MyAccount, or telephony. A list of activities / tasks will be provided for you to select. This documentation requirement applies to all attendants regardless of their live-in status.

WHAT’S NEW

A Message from the Department of Medical Assistance Services (DMAS)
Virginia Sick Leave Information and Frequently Asked Question
MyAccount web portal: this system is designed with you, the user, in mind allowing flexibility to view your program information, manage your account details and even enroll a new provider.
Learn About MyAccount
MyAccount User Guides and Frequently Asked Questions
Payroll Schedule A
Payroll Schedule B
Time4Care
Try Public Partnerships’ NEW Online Enrollment for Consumers and Providers!

Overview

This program helps people who are aging and/or living with intellectual/physical disabilities who may have difficulty with three or more of the following: self-care, understanding and expressing themselves using words, learning, decision-making,being able to live without help, and moving around.

If you qualify, you will be able to:

Participants can

Select services and support to meet your needs.

Find, hire, manage, and dismiss your careworkers.

Use MyAccount to review your budget and approved services.

Use MyAccount to monitor your careworker’s hours and spending.

Use MyAccount or Time4Care to review, approve, and submit your careworker’s timesheets.

Services include

Payroll – We process payroll for your careworker using money from your budget.

Employment tax requirements – We handle all employment-related taxes for you, including federal, state, local, and unemployment.

Enrollment support – We help you and your careworker with enrollment and training through your enrollment specialist,

Customer service – Our friendly and professional customer service agents are available five days a week to help you with any questions.

How to get started

Are you wondering if self-direction is right for you or your loved one?

Take the questionnaire

Time4Care™

Both participants (employers) and caregivers (employees) have lots of timekeeping to do when working in a self-direction program.

Time4Care is our highly rated mobile solution for Apple and Android smart devices.

Reminders to submit timesheets

Timesheet submission and approval alerts

Timesheet error checking

Offline time entry

Simple calendar interface

Privacy features

Documentation

Instant timesheet approval

Works right in the MyAccount/BetterOnline portal

MyAccount

MyAccount has everything you need to make sure your self-direction journey is a success. Designed for participants and caregivers, it lets you complete and check all required paperwork, timesheets, budgets and spending, with a focus on making the enrollment process easy.

It’ll make smooth sailing of any choppy waters you encounter while you’re getting set up, giving you the answers and forms you need, right when you need them.

Help Videos

Employer of Record Can Approve Time / Tasks

Time4Care Input Tasks for a Real-Time Entry

Input Tasks for Manual Entry for Time4Care

Input Tasks for Manual Entry for MyAccount

Electronic Visit Verification (EVV)

Electronic Visit Verification (EVV) is used in your program. Submit and approve timesheets with Time4Care EVV, our easy-to-use mobile app.

Download on App Store Download on Google Play

Here are some things that will help you learn more about EVV and how to use the Time4Care mobile app:

EVV and Time4Care FAQ Time4Care Quick Guide

Telephone Option for EVV

If your care worker doesn’t have access to a smart phone or tablet, they can use your landline phone to clock in and out. To use this option, your phone number must first be registered with Customer Service. If you try to use the system from a phone that is not registered, it won’t work. Here are the steps to follow:

01.
Phone Line Registration

Before using the phone to manage your care workers time (or to log time, if you are a care worker), first call customer service to register your landline phone.

Customer service can be reached at:833-549-5672

02.
Submitting and Approving Shifts

To submit a shift as a care worker, or approve/reject a shift as a program participant, call: 833-204-9047

03.
Your care worker will

Call833-204-9047
Enter the last four digits of their social security number, and their date of birth.
Select the program participant (your name) from the list.
Follow prompts to start a new shift, or modify or end an existing shift.
If needed, follow prompts to correct and resubmit entries.

04. Participant/Authorized Representative will

Dial 833-204-9047
Verify your identity by entering last four digits of your social security number and your date of birth.
Select your care worker from the list.
Follow the prompts to review, approve, or reject submitted shifts.

Log in

Select the system your program uses to go to the login page.

Time4Care™

Log time, review, approve, and submit timesheets, and handle electronic visit verification with ease.

Learn more about the benefits of Time4Care or watch our training videos here

Download on App Store Download on Google Play

MyAccount

Our complete web app that puts everything you need as a self-director (or case manager, or caregiver!) right at your fingertips.

Program Documents

Click the button to access Service Facilitator/Case Manager Documents

Service Facilitator/Case Manager Documents

Contact Information

Customer Service / General Questions:

Monday – Friday: 8am – 8pm ET | Saturday: 9am-1pm ET
1-833-549-5672

TTY: 800-360-5899

Customer Service Email:
pplVA@pplfirst.com

UnitedHealthcare Community Plan

WHAT’S NEW